BY-LAWS

Article i - area of operation

The area of operation for the Project Management Institute Rome-Italy Chapter is the Rome and the italian territory.

article ii - charter

The Charter is issued by the Project Management Institute (PMI), International.

 

article Iii - MEMBERSHIP

 

 

  1. Good Standing. In "good standing" are Chapter Members who have paid both international plus Chapter dues and appear on the Chapter member list. Loss of good standing in PMI shall automatically cause loss of good standing in the Chapter. Individuals who are denied membership by loss of good standing may request reinstatement by the PMI executive Board which shall define its own rules and procedures for granting or denying such requests.

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  2. Classification of members. The Chapter shall have two classes of members each with rights and privileges as hereinafter provided:
  3. (1) Member - Any person who meets the general membership eligibility qualifications and who is actively pursuing the application of Project Management techniques, is engaged in the teaching of the techniques, or is conducting research directed towards the improvement or development of techniques. Members shall have voting rights.
  4. (2) Student Members - Any individual registered in an accredited educational institution on a full-time basis is qualified for student membership. A student member shall not have voting rights and may not hold any elected office in the Chapter.
  5. Resignation. A member or student member may at any time submit their resignation in writing to the PMI Secretary and it will be effective upon receipt. Resignations shall not be cause for refund of dues or other chapter fees.

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  6. Use of membership lists. The list of members and applications to the PMI may be used only for the advertising or solicitation in connection with the authorized business of the Chapter or the PMI . Lists will be circulated only to dues-paying members and are for use only within the purposes of the Chapter as qualified by the Board of Directors. The list may not be used for commercial purposes excluded by the PMI Constitution.

 

article IV - meetings

 
  1. Chapter Programs. The Board of Directors shall arrange professional meetings as it sees fit to support the purpose of the Chapter. Professional meetings shall be held not less than four (4) times per year on a date and at a place designated by the Board. No meeting will be held during the International Annual Seminar/Symposium.

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  2. Business Meetings. The Board of Directors shall arrange business meetings as it sees fit to facilitate the conduct of the Chapter. A quorum for business meetings shall be 3/5th of the Board. Meeting locations will be determined by the Board. The Secretary will be responsible for notifying members of the Business meeting at least 15 days in advance. Not less than one business meeting will be held each year between May 31 and November 30 where Board meeting minutes and financial statements will be available for review by the Chapter members. This meeting shall be referred to as the "Annual General Meeting (AGM)".

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  3. Special Meetings. Members or groups of members may meet under the name of the Chapter at any time or place so long as the following conditions are met:

(1) Prior approval of the meeting is obtained in writing from the President.

(2) Written notification, including time, place, agenda and names of principle speakers is forwarded to the Secretary for record purposes prior to the meeting day. Written notification will also be sent to the membership.

(3) Any printed material used or distributed in connection with the meeting and carrying the name of the Chapter is submitted for approval and approved by the Board prior to its distribution or use.

(4) Within a reasonable time after the close of a Special Meeting of the Chapter, the sponsor, or sponsoring group, will provide a written report to the Secretary outlining the activities of the meeting.

(5) Only announced business may be conducted.

 
  1. The President shall have the power and responsibility, including the right to initiate legal action, to prevent the use of the Chapter name in connection with any meeting or activity which does not further the purposes of the Chapter and the Project Management Institute.

article v - officers

 
  1. The Chapter shall be governed by a Board of Directors consisting of five elected officers: President, Director of Programs and Professional Development, Director Membership and Public Relations, Secretary, Treasurer.

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  2. The Board of Directors shall meet as often as is necessary in its judgement to satisfactorily perform its assigned duties and responsibilities. Board meeting may be held as long as all Board members have been given reasonable notice of the time, place and proposed agenda.

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  3. A Board meeting shall require a quorum for any action taken to be binding. A quorum shall be defined as the presence of at least ½ of the elected officers. Board decisions may be made by general agreement or by formal vote. Any board member may request a formal vote on any item at any time.

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  4. Officers will be elected at the Annual General Meeting (AGM) and serve from January 1 through December 31 of the following year.

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  5. All officers shall be PMI members in good standing.

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  6. Nomination, Election, and Tenure of Officers. Officers will be elected by majority vote of Chapter members in attendance at the Annual General Meeting (AGM). Officers will serve the following year from January 1 to December 31. Officers shall be eligible to serve only two consecutive terms in the same office. No past President is eligible to become President for three years after his/her most recently expired term.

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  7. Director of Programs shall become President if the President’s office becomes vacant.

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  8. Resignation. An officer may resign from their position by submitting written notice to the Board. Unless another time is specified in the notice or determined by the Board, resignation shall be effective upon receipt by the Board.

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  9. Other vacant offices shall be appointed by the President with the approval of the Board.

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  10. Removal. A Chapter officer may be removed from their office for disonesty, fraud or misrepresentation in connection with the affairs of the Chapter by a Two-Thirds vote of members at an official Chapter meeting.

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  11. The duties and responsibilities of Chapter management shall be assigned to the various Chapter Officers as follows or as defined in Article VI of these By-Laws:

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  12. (1) The President shall preside at all business, Chapter Programs, and Board meeting of the Chapter. The President shall perform all acts required or authorized by the Constitution and shall have such other powers and duties as may be assigned by the Chapter Board of Directors. The President shall be the official custodian of the Chapter Charter. The Director of Programs will preside in the President’s absence. The President shall appoint members of Nominating Committee. The President will submit to PMI Executive Office the Chapter annual Renewal Survey by the designated due date. The President will represent the Chapter or appoint an alternate as a member of the Council of the Chapter Presidents (CCP) at the bi-annual meeting. The President will act as liason with PMI. The President will maintain and deliver all permanent records to the position successor as required.

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  13. (2) The Director of Programs and Professional Development shall be responsible for all arrangements necessary to support Chapter programs and to assure that all Chapter members are notified by mail of all Chapter programs; He/She shall be responsible for encouraging development of Project Management Professionals (PMPs) through development of educational publications and seminars.

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  14. (3) The Director of Membership and Public Relations shall keep the official list of members, clearly indicating those entitled to vote, and shall actively work to retain existing members and gain new membership for the Chapter; He/She shall be responsible for maintaining an accurate mailing list of current and potential Chapter members, and for production and distribution of materials to individuals on that list. He/She shall be responsible for publicizing the activities of the Chapter and mantain a permanent file and deliver to the position successor.

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  15. (4) The Treasurer shall have charge and custody of all assets and financial records of the Chapter. All Chapter assets will be held in the name of the Chapter.The Treasurer shall prepare the Annual Budget and Financial Plans and shall be responsible for all necessary tax filing on national basis. The Treasurer shall be responsible for mantaining all bank accounts and required signatures and a permanent file and deliver to the position successor.

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  16. (5) The Secretary shall keep adequate records of all proceedings, actions and meetings of the Chapter and Board of Directors. The Secretary shall have custody of the Original of the Constitution and these By-Laws, and of amendments thereto. The Secretary shall have custody of Chapter Operating Manual which includes Officer position descriptions. The Secretary shall be responsible for certifying the results of all Chapter and Board votes and elections. The Secretary shall mantain and deliver a permanent file to the position successor.

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  17. Any Officer may designate another Officer or a Chapter member to perform or assist with any assigned duties and responsibilities. In no case, however, will such designation relieve the Officer of ultimate responsibility for the current or proper execution of such duties and responsibilities. These designated individuals do not have Board voting priveleges.

article vI - elections

 
  1. Nominations will be handled as follows:

(1) Each year, the President shall appoint a Nominating Committee consisting of at least three members, none of whom may be an Officer.

The Nominating Committee will select its own presiding Officer and establish its own rules of procedure. Rules of procedure established by one committee will not be binding on future committees.

(2) The Secretary will inform the Chapter members of the composition of the Nominating Committee and provide information on how they may be contacted.

(3) The Nominating Committee will solicit input from members on potential nominees. No member of the nominating committee shall be on the list of officers.

(4) The Nominating Committee will prepare a list containing at least one nominee for each position to be elected. In addition to its own choice or choices, the Committee shall be required to include any nomination made by a petition signed by 10 members or 5% of the Chapter membership, whichever is larger. All nominees must have agreed to serve if elected.

 
  1. Voting for Officer elections and elections results shall be scheduled for the Chapter’s Annual General Meeting.

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  2. Officer’s terms shall begin January 1, after the Secretary certifies their election and shall continue until any one of the following occurs:

(1) The elected successor’s term begins.

(2) The Officer submits a written letter of resignation to the Board.

(3) In the opinion of a majority of the Board, the Officer becomes physically incapable of performing the position’s duties and responsibilities.

(4) The Officers ceases to be considered a member in good standing.

(5) Removal: a Chapter officer may be removed from their office for disonesty, fraud or misrepresentation in connection with the affairs of the Chapter by a Two-Thirds vote of members at an official Chapter meeting.

Section D: Vacancies occurring in any office shall be filled by majority vote of the Board from either Officers or members of the Chapter for any unexpired portion of the term. The Board shall continue to fill any such vacancy until a successor can be chosen by regular nomination and election as provided in these By-Laws.

article viI - finance

 
  1. The Chapter’s Fiscal Year shall be from January 1 through December 31.

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  2. The financial operations of the Chapter shall be conducted under budgetary control. The budget shall be an annual budget recommended by the Treasurer and approved by the Board.

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  3. Annual dues payable in advance for members shall be as set by the Board of Directors. Any changes in these local dues amounts will be submitted to PMI Executive Office. Dues for student members shall be not less than one-third and not more than two-thirds of dues for regular members. The Board shall define billing and collection procedures for dues and amounts in agreement with PMI Executive Office.

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  4. Fees for Chapter sponsored events shall be as set by the Board of Directors. The Board shall define billing and collection procedures for fee amounts.

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  5. No disbursement shall be made except for budgeted items without the express consent of the Board.

article viiI - committees

The Board may establish and dis-establish committees, appoint and remove committee heads, at will as it sees fit to support the Chapter’s purpose and to assist the Board in the execution of its duties.

article IX - amendments

Provisions of these By-laws may be amended by an accepted proposal, as defined in the Costitution, which is approved by the affirmative vote of at least two thirds of all members balloting, provided that ballots are received from at least one-third of the members of the Chapter. All amendements will be filed with the PMI Executive Office.